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About Gulf Joint Procurement Program

العربية تحت رعاية صاحب المعالي وزير الصحة المهندس خالد بن عبد العزيز

About Gulf Joint Procurement Program

Gulf Joint Procurement Program

The Gulf Health Council seeks to standardize the directory of pharmaceuticals, devices and medical supplies through the Glug Joint Procurement Program, with controls in place across GCC Member States to achieve the following:

- High quality 
- Fair prices 
- Quantities that cover the requirement 
- Timely delivery 
- Supply in the correct location 
- Sourced from credible manufacturers
- Adequate after-sales service​

 

* The Mission:

The provision of high quality medicines, medical supplies and devices to Member States and participating hospitals to the right location at the right time and from the registered manufacturers at fair prices.

 

* The Vision:

To be the benchmark in the provision of standardized procurement services based on global procurement standards

 

* Program Goals:

- Harmonize procurement policies, processes, procedures and objectives of the Gulf Health Council.

- Ensure fair and legal use of available resources in purchasing the best quality materials at the fair prices.

- Ensure the continuous supply of medicines and medical supplies year-long via the use of supply batches.

- Standardize the medicine used between GCC Member States in terms of quality, price and manufacturer.

- Support the Gulf pharmaceutical industry and medical supplies factories to achieve Gulf medical security.

- Open the door to other health sectors to secure their needs through the GCC unified procurement program.

- Ensure that accredited suppliers pay tender fees and research fund fees for each bid. 

​ 

* Provided services

- Coordinate with Health Ministries of Member States and participating hospitals to prepare the annual consolidated procurement plan.

- Coordinate the process of selection, standards, specifications and quantity of pharmaceuticals, medical supplies and equipment required by Ministries of Health in Member States, as well as standardize the preparation of tenders.

- Prepare a list of companies eligible for the tender for medicines, medical supplies and equipment, and submit it to the Preparation Committee for approval.

- Supervise tenders, receive bids from companies, and coordinate the meeting of the committees responsible for the opening of bid envelopes.

- Supervise the process of receiving samples and ensure the safety of their use, registration, and storage during the tender stage.

- Receive tender documents, sort, and prepare schedules of comparison between tenders.

- Plan, coordinate and prepare meetings of the Unified Purchasing Committees.

- Follow up on the recommendations of the Executive Committee and the decisions issued by these committees.

- Follow up on the decisions of the Arbitration Committees and coordinate with Member States to determine the quantities required.

- Announce the results of the purchase decisions and recommendations.

- Receive, verify and study complaints and objections concerning tenders and report to the Supplementary Committee.

- Participate in the development and maintenance of the Unified Procurement Procedures manual as well as the databases and information related to the manual.

- Supervise the storage of samples from suppliers.

- Follow up on the finalizing of contracts between the Ministries of Health in the Member States and successful tendering companies.

- Follow up on the submission of performance bonds to Ministries of Health in Member States and participating hospitals.

- Communicate with the Ministries of Health of Member States to proceed with financial or legal amendments and changes to supplier contracts.

- Collect fines for companies not complying with contracted terms and conditions.

- Study the complaints of Member States and make recommendations regarding the performance of contracted companies.

- Follow up on the decisions taken regarding the companies in violation of contract terms, and cascading decisions to the Member States.

- Plan and coordinate the annual evaluation process to measure the satisfaction of Ministries of Health on the performance suppliers, and ensuring that the database of qualified companies is updated based on the results of the annual evaluation.

- Hold workshops with accredited manufacturers to identify the challenges the face and develop solutions concerning the procedures of the unified procurement program.

 

* Principal internal stakeholders

- Central Registration Section

- Department of Information Technology

- Public Relations Section

- Department of Human Resources

 

* Principal external stakeholders 

Ministries of Health in:

- The United Arab Emirates

- Bahrain

- Kingdom of Saudi Arabia

- Sultanate of Oman

- Qatar

- Kuwait

 

Ministries of Environment, Water and Agriculture in:

- The United Arab Emirates

- Bahrain

- Kingdom of Saudi Arabia

- Sultanate of Oman

- Qatar

- Kuwait


​Governmental hospitals:

- King Fahad Medical City, Riyadh

- King Abdullah Medical City, Makkah

- King Fahd Specialized Hospital, Dammam

- King Faisal Specialist Hospital, Riyadh

- King Faisal Specialist Hospital, Jeddah

- King Khaled Eye Specialist Hospital

- Medical Services - Ministry of Interior

- Special Forces Hospital

- King Abdulaziz Medical City

- King Saud University Hospitals

- Riyadh Prince Sultan Bin Abdul Aziz City for Humanitarian Services

- King Salman Center for Nephrology

- King Abdulaziz University Hospital, Jeddah

- Royal Medical Services Center, Yanbuh

- Royal Medical Services Center, Al Jubail

- Faculty of Medicine, Qassim University

- Royal Bahraini Medical Services

- Bahrain Defense Force Hospital

- Armed Forces Hospital, Al Huda